3. PROPOSED REVISIONS TO ALLOW DIGITAL VOTING
- WHAT: Revise the bylaws to include digital voting as an option. The proposed revision are:
4.3.5 Alternates to in-person voting. Voting by direct mail or digital voting, subject to the same conditions as in-person voting, shall be allowed.
Tellers In-Person. Balloting shall be in charge of (three) tellers appointed by the President, who shall be assigned members qualified to vote at the meeting, and who shall tally the qualified votes for each nominee, tabulate the results and immediately notify the Secretary thereof.
4.5.2 Mail or Digital Ballot. Any vote that may be taken at a meeting of this Chapter may be taken by direct mail or digital ballot of the members of this Chapter instead of in-person, provided that the matters voted on have been introduced and discussed at a regular or special meeting of this Chapter.
4.5.3 Results. For votes that take place at a meeting, the President shall announce to the meeting the results of all balloting, and shall declare all elections. For direct mail or digital poll voting, the President shall, after the close of voting, announce the results via email and at the next Chapter meeting and declare all elections.
Associated adjustments to several paragraphs in the bylaws (4.3.1, 18.104.22.168, 7.1.1, 7.1.5, 7.2.1, 12.1.1., 12.1.2 and 12.1.3) referring to in-person voting (see attached documents for further details)
- WHY: The board is recommending these changes for the following reasons:
There have been times when achieving a quorum of eligible voters at the annual business meeting has been a challenge. If quorum not met, a vote cannot take place. This can cause logistical and other problems related to elections, dues adjustments, and other chapter business.
Every third year AIASVC is obliged to submit extensive reporting to AIA national for re-accreditation of the chapter. Some of the reporting is associated with chapter practices and voting. A lack of quorum and inability to vote in a reporting year would create undesirable complications.
When there is more than one candidate running for an office, in person voting can be time consuming and awkward for candidates and voting members alike.
If elections include nominations from the floor, digital polling allows staff time to verify the candidates’ eligibility prior to voting.
We believe that democracy is better served by anonymous, digital voting and that it supports broader participation by membership.
- A “YES” VOTE WOULD ADD DIGITAL VOTING AS AN OPTION FOR CHAPTER ELECTIONS AND/OR VOTING.